A tour coordinator is usually in charge of organizing the logistics of a traveling show, convention, or other event. This person is usually in charge of the travel itinerary, lodging, and other details. A tour coordinator usually handles most responsibilities prior to production and evaluates the success afterward, in addition to planning. While a specific degree is not usually required, one in a field such as business, public relations, or travel and tourism may be advantageous.
A tour coordinator usually starts planning an event long before it takes place. This usually entails determining the cost, potential revenue, and level of interest. Due to a lack of interest in a particular topic, revenue may be less than the cost of production, resulting in the cancellation of any future plans. The first step in deciding whether or not to move forward with plans is usually determining the function’s need and desire.
If the event has the potential to be a success, a tour coordinator will usually start by making sure all of the logistics are in place. It’s crucial to know how much money you have before you start planning. The person in charge of planning would normally be responsible for finding this information. If resources are needed to help with the project’s production, fundraising or sponsorship may be an option to consider.
After that, the tour coordinator decides on things like where the tour will take place, how long it will last, and how the tour’s personnel will travel and stay. This may entail juggling multiple schedules at the same time, ensuring that everyone is in the right place at the right time; strong multitasking and organizational skills will likely come in handy in this role. A job like this often necessitates a flexible schedule that allows for plenty of travel time. The person will usually accompany the event to ensure that every detail is taken care of and that any issues that may arise are resolved. It’s possible that he or she is planning other functions while working on one.
Someone in this position may also be in charge of public relations, which typically entails localized promotion activities as well as radio and print advertising. Many people find that using the Internet in their public relations efforts is also beneficial. A tour coordinator usually evaluates what worked well and what could be improved at the end of a production to determine successful strategies for future events and areas for improvement. The ability to use this data to plan future functions is usually a key aspect of the job.