A grant specialist oversees the process of applying for grants that are relevant to the organization for which the specialist works. Many grant specialists work for government entities, such as schools, cities, and government agencies. Others may work for nonprofits or private organizations that rely heavily on grant funding. Although a bachelor’s degree is usually preferred and many companies will not hire people without experience, there are no special requirements to become a grant specialist.
Using resources such as grant listings and automated databases, the grant specialist is responsible for identifying grants that may be applicable to the organization for which the specialist works. The specialist looks over the terms and conditions of individual grants to see if the organization qualifies, then submits an application. Grant applications typically require a lot of paperwork and supporting documentation, so being able to fill them out correctly and thoroughly is a valuable skill.
Grant specialists are frequently working on multiple grants at the same time. Some may be in the very early stages of the application process, while others may be further along. If grants are approved, the grant specialist ensures that the grant’s terms are followed, including providing any required reporting and disclosure information to the granting agency or organization. It may be necessary, for example, to document how the money was spent in order to continue receiving grant funding.
Many grant writers have degrees in areas such as communications and business administration. Grant specialists must be able to organize multiple applications, communicate clearly in their applications, and network with a variety of people in the process of identifying funding needs and meeting them through the use of grants. People skills are also required for this type of work, as it may be necessary to interact directly with grant funding sources, and a personable, friendly grant specialist is more likely to win a competitive grant competition.
Working in the office of a grant specialist can provide mentoring, training, and exposure to the grant application and filing process. Office staff can gain more independence over time, until they are able to file grants entirely on their own. Once a high level of competence has been attained, people can look into applying for higher-ranking positions in the office or looking for work with other organizations that require grant specialists.