If you enjoy working in an office but want to take on more responsibilities, an executive assistant position may be right for you. These administrative professionals assist upper management in the day-to-day operations of a business and may even supervise lower-level clerical employees. Executive assistant training can range from on-the-job learning to a two-year associate’s degree program. Certifications give you a leg up on the competition when looking for work. In a rapidly changing environment, continuing education is usually required to maintain technology skills.
Looking for an executive assistant training program that focuses on office administration or business management can help you prepare for the responsibilities you’ll be taking on. You may have an advantage if you have a bachelor’s degree in the company’s field because you’ll be familiar with terminology, procedures, and other industry-specific elements. Administrative programs are typically one to two years long and are offered by business and technical schools as well as community colleges.
If a technical executive assistant training program isn’t available, some companies hire high school graduates with office skills, so you could start at the bottom and work your way up. Although it may take longer to achieve your goal this way, if you plan to stay with the company for a long time, you will become familiar with its products and culture, which will be a valuable asset in assisting its executives. Even at a lower level, you may have to deal with vendors and manage travel and meeting arrangements, which will add to your experience bank.
Computer applications, accounting procedures, and customer service are just a few of the classes you can expect to take during executive assistant training. Courses in business English and communications can help you improve your written and verbal communication skills. After graduation, you’ll almost always need to continue your education to stay competitive, especially in the field of computers. Database and other complex software vendors frequently offer educational seminars on their products. This is also done by independent training companies, and your company may pay for the tuition.
High-level employees in large companies and law firms may have their own secretaries who are solely responsible for their activities. A smaller company may have an executive assistant who oversees and instructs receptionists and other clerical staff while managing several at once. Any supervisory experience you have should be listed on your resume to supplement your executive assistant training.
The International Association of Administrative Professionals (IAAPCertified )’s Administrative Professional (CAP) certification can help you advance your career. The CAP is obtained through examination, and eligibility is based on experience and education. Membership in a variety of professional organizations provides opportunities for networking and continuing education, as well as keeping you informed about what employers are looking for. You can get certification in paralegal or medical coding in addition to executive assistant training if you want to work in those fields.