Many people looking for office assistant jobs don’t have a college diploma and have little work experience, so writing an office assistant cover letter can be difficult. Reading the job description carefully and determining which of your experiences and skills will demonstrate that you are the best candidate for the position is the best way to begin writing the letter. If possible, highlight key words in the job description and use them in your cover letter. Before sending out your office assistant cover letter, do some research on the proper cover letter format and proofread it several times.
If possible, begin your office assistant cover letter by addressing the employer by name. Make a note of why you’re interested in the job, and if you were referred by someone at the company, mention it in the first paragraph. Limit yourself to three paragraphs in your office assistant cover letter to keep it concise and to the point. After your greeting and other notes, make a point of stating why you are the best candidate for the job in the first paragraph. Mention a specific skill, experience, or level of education that will demonstrate your ability to be the best possible office assistant.
Briefly describe the skill or experience that best meets the needs of the employer. Return to the highlighted words or phrases and decide which of your skills and experiences will best meet the needs of the employer. Describe that skill or experience, but don’t go into too much detail; you’ll be able to elaborate on it during an interview, and your resumé may include even more information. If possible, provide examples of previous achievements, such as a time when you were praised or otherwise recognized for your efforts.
If you have no prior experience as an office assistant, your office assistant cover letter should highlight your qualifications for the position. This is difficult, but not impossible; make a list of other jobs that were similar to or even more difficult than the office assistant position, and explain how those jobs prepared you for the office assistant position. Use language that conveys confidence and certainty, and avoid phrases that convey a lack of confidence or certainty. Explain to the employer why you are the best candidate, not why you “think” you are.