Document controller jobs entail reviewing written material for a company to ensure that it complies with a set of guidelines. These professionals may be responsible for ensuring that regulatory agencies mandate uniform procedures for document review, change management, and storage in government-regulated industries such as healthcare or education. Other professional roles, such as technical writers or quality assurance personnel, may be incorporated with document control. There are also a number of software packages designed to assist businesses in managing document life cycles, and document controller jobs may entail using these programs. These professionals may also collaborate with third-party vendors such as printers, translators, and proofreaders to ensure that corporate standards are upheld throughout the document production process.
Regulatory compliance is one corporate area where document controller jobs are frequently available. Their responsibilities may include updating and reviewing procedural documentation to ensure that it reflects the company’s most recent practices, as well as notifying relevant regulatory bodies of any changes. Document controllers may also be in charge of determining legal requirements for change documentation and ensuring that any corporate changes are communicated and implemented properly. Regulatory affairs document controller jobs are typically not entry-level positions because they require some familiarity with the company or the government agencies involved in the industry.
Other document controller jobs may be available for entry-level candidates, and they typically entail more basic administrative tasks like updating document databases and filing systems, as well as assigning identification numbers to literature. They may also be in charge of assisting internal and external groups with document review and auditing. These responsibilities may be combined with other administrative tasks such as data entry and file management.
To identify, update, and store their literature, the vast majority of businesses use document control software. This software is used to update and maintain electronic information systems in some document controller jobs. People who work in this field may also collect relevant documentation for archiving and assist in ensuring that public documents adhere to corporate branding and legal concerns. They may also make sure that documentation records are up to date and that document control policies and procedures are followed. Other employees may seek advice from these professionals when looking for corporate literature. They may also assist with the preparation of written pieces such as bids, proposals, and grant applications by ensuring that they adhere to the relevant guidelines.