A clerical assistant’s job is to provide general office assistance to a group of people. This type of assistant can work in a variety of settings, such as law offices, schools, and a variety of businesses. The clerical assistant’s specific responsibilities vary depending on the company, but it’s common for an assistant to answer phones, file documents, and schedule meetings. Various types of computer tasks may be included, as well as the use of basic office machinery. Because different companies have different expectations for people in this position, it’s a good idea to read the job description carefully to figure out what a particular clerical position entails.
A clerical assistant’s job often includes a lot of phone work. In some businesses, a clerical assistant may also be in charge of responding to emails and social media messages. To perform essential functions for the company, assistants frequently communicate with customers and business relations using these methods.
Another important aspect of a clerical assistant’s job is using office equipment. Scanners, copiers, and fax machines are frequently used for a wide range of tasks. Of course, computers are used for virtual filing, message composition, and a variety of other tasks. Clerical assistants are often in charge of data entry on computers, as well as the upkeep of computerized date books and other organizational materials. Assistants are sometimes tasked with managing small amounts of money and preparing small budgets.
Clerical assistants are frequently assigned the task of making appointments. An assistant may be in charge of scheduling meetings, ensuring that appointments do not conflict, and directing potential clients to the appropriate office staff member. An assistant is frequently needed to organize mail and other forms of communication. A clerical assistant may be required to sign for packages and important materials, as well as direct those materials to their proper destinations, depending on the type of work the office does.
Because the primary responsibility of any assistant is to assist other employees, the specific tasks that an assistant may be assigned vary by office. An assistant might be asked to apply bar codes to books in a library, while an assistant might be asked to help hand out locker combinations in a school. Flexibility is extremely useful in this profession, especially if someone is working for the office on a temporary basis. A clerical assistant’s primary responsibility is to make the office more efficient, which he or she accomplishes by following instructions.