In a typical office or business, a copy operator is in charge of producing a wide range of photocopied materials. This position is also known as an office support or clerical position. Depending on the size of a company and the amount of copying required, it can also be part of a larger administrative role or department. Alternatively, this position may be combined with that of a secretary, receptionist, or other clerical worker.
Although it may appear simple, the job of a copy operator in a large company can be quite complex; indeed, it can be comparable to running a small printing shop. In most cases, this person will be in charge of producing black-and-white and color copies in various sizes. This necessitates familiarity with all of the physical copy machine’s specific calibrations and command structures. The average copy machine, in addition to being a large appliance, has a variety of functions and complex command panels that may require some research to operate correctly. The person in this position may be expected to be able to operate a variety of machines and perform basic maintenance on them.
In many cases, a copy operator’s job is combined with a few other similar responsibilities. A “copy and mail operator” is a common job role that involves copying and mailing. The copy operator’s job is combined with general mailroom work in this situation, and the individual may be responsible for making copies of documents as well as sorting or otherwise dealing with incoming or outgoing mail. A “copy/scanner operator,” who is responsible for both copying and scanning documents for digital use, is another combined job.
The physical paper used for copying is another common aspect of some copy operators’ jobs. One of these jobs could be combined with purchasing responsibilities, requiring the professional to look into options for sourcing paper, ink/toner, and binding materials. This person may also be in charge of ordering copier or other appliance parts as needed.
Copier operators can work full-time or part-time. Some of these positions are described as “floating,” meaning that the employee will work in multiple departments. Many of these job positions are designed to give a company the most value for the least amount of money. That means that people who want to work as copy operators can choose from a variety of job roles and situations.