A data entry operator uses a keyboard and/or a computerized 10-key pad to enter data into a computer program. Names, addresses, statistical data, business information, account numbers, and other data may be entered these workers. Companies and organizations that require large amounts of data to be processed quickly and on a regular basis hire them.
Speed and accuracy are the most important skills in a data entry operator’s arsenal. Employers prefer to hire operators who can enter the most data in the shortest amount of time. Quick entry results in fewer labor hours per project, saving the company money in the long run.
While speed is important, an employer must also have confidence that the operator is accurately entering the data. Inaccurate information is usually useless and potentially dangerous. An operator at a hospital, for example, might record that John Smith is allergic to a common antibiotic. If John Smithe does, in fact, have the allergy, a clinician looking up John Smithe’s chart will not find the warning and may inject the patient with a potentially fatal drug.
Basic computer skills and 10-key skills are also important job competencies for data entry operators. Because operators typically enter data into simple database forms, advanced computer skills are rarely required. However, being able to start a program, open a window, use a mouse, and submit a form is essential. For those who need to enter a lot of numbers, a 10-key pad is essential because 10-key entry is much faster than using the number keys on a standard keyboard. Due to the fact that operators are frequently exposed to highly sensitive information such as Social Security numbers, account numbers, and sales data, discretion and honesty are also desirable qualities.
A data entry operator can work in a variety of settings and fields. They are used hospitals to enter patient data, vendor data, and compliance reports. They are hired direct marketing companies to enter information about potential customers. Accounts payable, accounts receivable, sales, marketing, logistics, and operations departments all employ such workers.
Some businesses permit their employees to work from home. This means that a data entry operator could work for a company in a different city, or even a different country. Many off-site operators are also permitted to work a flexible schedule, allowing them to accommodate doctor’s appointments, children’s activities, and other personal obligations. Part-time, freelance, and temporary work opportunities are frequently available for data entry operators.