What does a Facilities Specialist do?

A facilities specialist, also known as a facilities coordinator, is usually part of a team that is responsible for various tasks related to a company’s building maintenance. Mail operations and shipping, conference planning, and repairs and maintenance are just some of the responsibilities that facilities specialists may have. These employees may be in charge of a variety of aspects of employee safety, such as coordinating emergency responses and educating employees on best practices. A facilities specialist may also supervise other members of the group, depending on their level of responsibility.

Facilities specialists who are primarily in charge of mail coordination or shipping and receiving may perform a variety of tasks on a daily basis. They may be in charge of delivering incoming mail to employees as well as coordinating outgoing mail. Developing procedures for handling interoffice and postal mail, as well as assisting employees who need to send packages or other items, may be part of the job description in some cases.

If a facilities specialist’s primary responsibility is conference planning, other responsibilities may include coordinating all aspects of meetings and functions for the office. Ordering catering and business supplies, booking conference rooms and ordering any necessary equipment, and assisting any outside meeting attendees are all examples of this. Any technical or audio/visual functions that must be performed may be coordinated as part of this type of facilities job.

Another potential responsibility for a facilities employee is to perform building repairs and maintenance. A person may be required to respond directly to requests and perform repairs as part of the job. It could also entail taking employee requests and routing them to another department or an outside vendor for processing. Maintaining a database or electronic tracking system to record these types of activities could be a requirement of the job.

Employee safety and emergency response policies may also fall under the purview of facilities specialists. They could create specific policies for evacuations, notify employees of building closures, or provide first aid to injured workers. A facilities specialist may conduct employee training and information sessions in addition to developing the policies. They may also be in charge of maintaining and replacing building equipment such as defibrillators and fire extinguishers as needed.

A facilities specialist in a supervisory position may be in charge of managing other facilities staff and hiring new employees. They could be the main point of contact for other company employees on the facilities team. They may also be in charge of representing the facilities group to senior management.