A junior secretary’s responsibilities vary depending on the company for which he or she works and the number of other employees. Although this is an entry-level administrative assistant position, many people can start with little or no experience or education, which is a huge benefit. In most cases, a junior secretary will report to a senior secretary and be assigned a variety of tasks throughout the office. Answering phones, greeting clients as they arrive, and keeping files organized are all examples of this. Some junior secretaries are also in charge of cleaning the office and maintaining the cleanliness of the restrooms.
A junior secretary’s daily responsibilities usually revolve around ensuring that the office runs smoothly and efficiently. Answering the phone and directing callers to the appropriate person is a common part of the job. A junior secretary may also be responsible for responding to email and receiving and sorting physical mail on a daily basis in order to deliver it to the appropriate location. Another important aspect of the job is using office machinery to make copies, distribute memos, or compose letters, so someone in this position should have excellent communication and typing skills, as well as a working knowledge of office technology.
A junior secretary’s job duties may include greeting walk-in customers, as well as assisting them in answering questions or filling out paperwork. It’s critical to be approachable while also maintaining a professional appearance and demeanor. This is especially important in some offices because the secretary may be the first person people see when they walk in the door. As a result, the junior secretary may be in charge of maintaining the office’s appearance, including filing paperwork, keeping things neat and tidy, and keeping areas clean.
Some secretaries may also be in charge of keeping track of office supplies. For example, a junior secretary might be asked to take inventory and place orders for additional supplies as needed. Secretaries who excel at their basic responsibilities may be given additional responsibilities, such as scheduling and planning meetings, taking meeting minutes, and preparing reports. Junior secretaries are typically promoted as they gain experience and additional office skills, making this a lucrative career path for many people interested in this field.