The specific responsibilities of a real estate assistant differ from one office to the next, and local statutes frequently dictate what these individuals are permitted to do. Licensed real estate assistants are usually allowed to perform a broader range of tasks than unlicensed assistants, though this varies by location. Real estate assistants are typically assigned tasks by licensed real estate salespeople, agents, and brokers. Office work, such as answering phones and typing, as well as various types of field work, are common tasks. A real estate assistant may be required to install signage on properties, distribute fliers, hold open houses, and other similar tasks in some cases.
Real estate assistants can be classified into two categories based on their licensing. Unlicensed real estate assistants are usually allowed to do a variety of tasks in the office and out in the field. Although licensed individuals are usually required to prepare paperwork and documents, a real estate assistant can typically deliver, distribute, and type this type of information. Unlicensed assistants are usually not allowed to place new listings or fill out listing paperwork, but they are frequently allowed to enter that information into the office’s multiple listing service (MLS).
Unlicensed assistants are frequently called upon to perform routine office tasks such as answering phones and typing, as well as preparing advertising copy. In most cases, the material must be reviewed and approved by a licensed agent or broker before it can be published. Because most jurisdictions have strict advertising and marketing regulations, licensed agents and brokers must be very careful to ensure that any ad copy prepared by assistants complies. Assistants are usually allowed to help with open house events and can also install signage at listed properties if a licensed agent is present.
Licensed real estate salespeople and agents can also work as assistants, which can provide a new licensee with the opportunity to learn the business from a seasoned mentor. This type of real estate assistant is typically permitted to perform all of the functions that a real estate agent or salesperson is permitted to perform, though the specific role varies depending on the employer’s rules and policies. A licensed real estate assistant, unlike unlicensed individuals, can typically prepare documents, discuss offers on listed properties, and host open house events without the presence of another agent.