A town clerk’s responsibilities vary depending on where she holds the position. Town clerks are among the most senior members of a municipality’s staff, and their responsibilities typically include maintaining vital records, overseeing elections, and issuing public notices. Some are elected officials, while others are city officials who have been appointed to the position. Residents of the town can contact the town clerk for help with a variety of issues, including locating birth certificates and obtaining parade licenses.
The town clerk keeps records of births, deaths, and marriages in many towns. The clerk’s office keeps track of these events and can provide copies upon request. Marriage licenses are also issued the clerk, as are licenses for other activities such as dog licenses, hunting licenses, and so on. The clerk must inspect the documents presented in order to verify the resident’s identity and may ask the resident some questions to ensure that the license is being issued correctly. A copy of a license is kept on file the clerk in case there are any questions about it.
Elections may also be managed town clerks. The town clerk receives election materials from a central election office for regional elections. The town clerk is responsible for preparing ballots, information pamphlets, and other materials for local elections. Clerks also look after voting machines, set up polling stations, and recruit poll workers to help with the election. They must adhere to all election bylaws, including those governing special elections called in an emergency.
A town clerk’s public notices can include statements informing the public about permit applications and public meetings. Keeping records of meetings of the city council and various committees, particularly records of votes taken at those meetings, is usually part of the job. The town clerk may make public statements about the results of meetings so that residents are informed.
If they are managing records for a large town, most town clerks keep regular office hours and may have assistance from lesser clerks. Unless she is on a salary, the clerk may be paid overtime if she is required to attend a meeting outside of office hours. Employees in the city typically receive benefits such as retirement plans and health insurance. Wages vary, but they are generally competitive with the region, giving residents a reason to stay in the city. Depending on the town’s requirements, this position may require a degree or administrative experience.