A word processing operator converts text into digital form using a computer and software. He or she may, for example, use computer software to write letters and reports. He might also use computer software to create various records and graphs. This job entails not only typing but also checking documents for spelling, grammar, and formatting errors. Often, a person with this title is also in charge of printing or storing the documents he creates until they are needed.
Office workers and businesspeople frequently type, prepare, print, and store their own documents. However, word processing operators are sometimes used to handle documents that are very long, complex, or require special handling. When it is critical that a document is carefully formatted and professional looking, for example, an employee may send it to one. He may also employ the services of a word processing operator when the accuracy of his documents is critical.
A word processing operator’s job typically entails more than just typing, proofreading, and printing documents. In many cases, this individual is also in charge of photocopying, sorting, and filing documents. He or she is frequently called upon to assist with a variety of other clerical duties. He might be asked to send faxes or emails, for example. When he is at lunch, on break, or home sick, he may even be called upon to fill in for a receptionist.
Despite the fact that a word processing operator may be responsible for other office tasks, the majority of his time is spent in front of a computer. A person’s ability to type quickly and accurately is usually required to perform well in this job. Operators who work with words are also expected to have good proofreading skills, so they can spot mistakes quickly. They should also have prior experience with a variety of programs, including those for desktop publishing and word processing.
The education required to work as a word processor operator may be determined the employer’s preferences. With a high school diploma or a general educational development (GED) credential, a person with excellent typing skills and word processing experience may be able to get this job. However, some employers prefer job candidates with a college diploma.