A customer service coordinator is the primary support for the customer service line staff. He or she is responsible for resolving issues, working with clients and staff to overcome conflict, and to provide quality customer service. This job is typically found in the retail environment, as well as in businesses that sell directly to the customer.
Individuals who enjoy working with a wide range of people, are genuinely interested in providing customer service, and are good at conflict resolution often find the greatest satisfaction as a customer service coordinator. It is important to note that most people who become a coordinator have extensive experience in customer service. This type of experience is more valuable than post-secondary education for this position.
Although formal post-secondary education is not required for this position, many people obtain a degree or diploma in business administration so they will qualify for management positions when they become available. Many retail and customer-oriented businesses provide tuition assistance to staff to help them combine working experience and education. People who are interested can talk to their supervisor about the opportunities available.
There are various methods for resolving problems and conflicts used by the customer service coordinator. These may include defusing the situation, isolating the core issue, and addressing the customer’s concerns. These techniques are often taught during customer service training programs offered by employers.
The standards for customer service vary widely by organization. The coordinator is responsible for supervising staff interactions with clients and providing coaching and support. How to manage a client interaction and provide excellent customer service requires constant vigilance. Working with staff is an important part of this role, and providing advice in a way that can be readily accepted by the staff member is critical.
Large organizations typically have a customer service coordinator for every region. The coordinators meet on a regular basis to share information, set standards, define business processes, and identify shared issues. For example, the coordinators can identify issues with the return policy that are causing issues for clients and staff. They can propose a change of policy to senior management, and would usually have the authority required to implement the change.
Promotional opportunities available to people in a coordinator role include administrative management and district or regional customer service coordinator. These positions may require further education or a broader range of experience. People looking to expand their career options should discuss it with their supervisor or human resources department.