When writing an executive assistant cover letter, the applicant should use only one page to demonstrate her clerical skills, meticulous attention to detail, and specific examples of how she used these skills in the past. These objectives can be met creating a custom letterhead for both the cover letter and the resume, as well as proofreading the submissions for grammatical and spelling errors. The letter can be addressed to the head of the human resources department or the person conducting the interviews, and it can include a request for a meeting time and location with the applicant to discuss how her skills can benefit the hiring company.
Filing, faxing, answering phones, and performing clerical computer work are all common responsibilities of an executive assistant. This position is designed to support the needs of a company’s or large corporation’s upper management. This type of assistant is commonly used corporate vice presidents, executive officers, and financial officers. Some executive assistant jobs require the executive assistant to run errands for the executive, such as making dinner reservations, picking up clients, and catering business lunches.
The executive assistant cover letter should typically be one page long when applying for this position. The letter’s purpose is to introduce you to the hiring manager and, potentially, the executive who will be responsible for the position. On the attached resume, which can be two pages or longer if necessary, detailed information such as previous employment, length of stay at previous jobs, and educational background can be listed.
The executive assistant cover letter and resume can be styled to complement one another. The applicant can make a letterhead with basic word editing software that includes her name, address, phone number, and email address. This letterhead can be printed on the tops of both the resume and the letter to create a professional appearance that also demonstrates the candidate’s computer skills and attention to detail.
In terms of address, content, and salutation, the executive assistant cover letter should be specific and concise. If the hiring manager’s name is provided, the letter can begin addressing the hiring manager specifically, such as “Dear Mr. Gomez,” or addressing the letter to the company’s human resources department if the name is not provided. A one-page letter is usually divided into four to five paragraphs, with each paragraph containing three to five sentences to avoid unnecessary length and wordiness. In the final paragraph, the applicant may request a specific meeting time and location for an interview to discuss her additional qualifications. Because the nature of this position necessitates exceptional clerical abilities, the applicant should proofread the letter several times to ensure there are no grammatical or spelling errors.
The executive assistant cover letter could be used as an opportunity for the applicant to demonstrate her work abilities. The example should be a specific situation in which the applicant applied skills that are relevant to the new job she is applying for. If the new job requirements include knowledge of a specific type of computer program, for example, the applicant can demonstrate how she used that program to complete a presentation or series of reports for her previous employer. The applicant can also include any awards or special recognition she may have received for her talents and skills in previous work experiences.