What Does a Project Administrator Do?

A typical project administrator’s responsibilities include overseeing and tracking all aspects of a project. An employee in this position must ensure that a project’s goals and timelines are met while staying within budget constraints. A project administrator is also in charge of preparing project reports and is expected to submit them on a regular basis to the project director.

The exact responsibilities vary, but they are all usually in charge of the project’s day-to-day operations. A project administrator may be responsible for supervising multiple employees and contractors in order to ensure that the project’s goals are met professionally, in addition to monitoring budgets, tracking timelines, and preparing progress reports. This position can be found in a wide range of industries, including real estate, construction, commercial, government, and nonprofit.

The majority of project administrator jobs necessitate a bachelor’s degree, as well as significant project management experience or time spent as an assistant administrator. Many people working in this field have a bachelor’s degree in accounting, business administration, or management. Some people meet certain requirements through on-the-job training, but this route typically requires several years of work experience and training before an individual is considered qualified.

Project administrators are frequently required to send documents via email, create spreadsheets, and perform other computer-related tasks. Some employers may even demand that an administrator use specialized software for reporting and tracking. As a result, project administrators must be computer literate and able to quickly learn new technological skills as needed.

The administrator must be able to competently perform multiple tasks in order to properly oversee budgets, staff members, timelines, and essential functions. Other skills required for this include good organization and time management. An administrator must have strong written and verbal communication skills in order to work well with key staff and management members.

Jobs that require companies to bid on contracts or apply for grant funding frequently rely on a project administrator to contribute knowledge and expertise in these preparations. The administrator, in particular, may be asked to provide input when a company is evaluating proposals and to assist in the drafting of proposals creating line items in a budget and determining how many employees a future project will require if a contract is awarded.