A career as a school bookkeeper necessitates strong math skills as well as the ability to keep track of finances. Because a school bookkeeper is in charge of the school’s finances, she must be extremely organized. While specific responsibilities differ from school to school, most bookkeepers perform the same five tasks. These responsibilities include maintaining financial records for the school, collecting funds for the school, submitting payments, performing office duties, and attending meetings.
Keeping track of school financial records is perhaps the most important responsibility of a school bookkeeper. She must, for example, keep track of funds raised through fundraisers, athletic games, dances, and other activities. Typically, she will use a spreadsheet to keep track of this information. Furthermore, she is responsible for balancing financial statements at the end of each month and ensuring that all expenses are accounted for. As a result, leaving data out can cause serious problems, so a school bookkeeper must be meticulous.
Another important aspect of the job is collecting school funds. In most cases, it is her responsibility to collect money from activities such as games and dances. She will usually collect the funds from whichever school department is in charge of the activity. She will then create documentation of the funds collected in case they need to be reviewed at a later date.
A school bookkeeper’s job also includes making necessary payments after collecting funds. This money is usually deposited into a bank account established the school. In the event that any questions arise, the bookkeeper will be required to document these payments. As a result, a person in this position must be trustworthy and capable of keeping accurate records.
Many bookkeepers are also responsible for performing other office tasks in addition to their financial responsibilities. Making copies, faxing documents, answering phones, and sorting mail are just a few examples. A school bookkeeper may also assist the school secretary in catching up on busy days. While these tasks are typically not difficult, they are necessary to keep the institution running smoothly.
A school bookkeeper will also be required to attend school meetings on a regular basis. She will interact with staff from other departments during this time and share recent findings or any other relevant information. Typically, this will include topics such as the school’s finances, upcoming events, resolving complications, and so on. As a result, the person in this position aids in maintaining an open line of communication among staff members, ultimately improving the school’s efficiency.