Traveling with musical instruments has always been difficult, but it has become even more difficult since most airlines increased security restrictions after 9/11. To make the process easier, many airlines have collaborated with professional musicians to develop guidelines for traveling with musical instruments. When traveling with a musical instrument, the most important thing you can do is contact the airline you intend to fly with and discuss the situation with them so that you fully understand the airline’s policy. If one airline is unable to meet your needs, select another and inform both airlines of your decision.
It is possible to bring an instrument into the cabin if it fits within the carry-on restrictions. It will be subject to screening, just like other carry-on items, and you should make sure it is well packaged to avoid damage while traveling. Most airlines will allow you to purchase a second seat for your instrument if it is too large for carry-on allowances. This is especially important for fragile, valuable, or stringed instruments. Inform the airline agent that you will be bringing an instrument on board when you call to book a seat, and double-check that the instrument will fit on the type of aircraft you will be flying on. To protect it, use sturdy packaging like a hard case, and bring straps to secure it to the seat during the flight.
You can also check a musical instrument, but you should pack it extremely well and include repackaging and handling instructions in the instrument case so that security staff can properly secure it if it is opened for inspection. You should ideally be present while the instrument is being examined so that safe repacking can be ensured. To avoid being delayed while going through security, always check maintenance tools such as fluids, reeds, brushes, bows, and other errata before traveling. Excess baggage fees may apply to instruments that are particularly large or heavy.
Plan on arriving at the airport early when traveling with a musical instrument, and bring airline documentation about traveling with musical instruments with you. Maintain a calm and reasonable demeanor when dealing with airline personnel, who are only trying to keep their planes safe. Expect x-rays or a physical examination of your instrument, and work with security to ensure that it is cleared quickly and efficiently. Try to plan ahead and request a seat in the back of the plane, which will allow you to board early with your instrument and secure it properly, as well as cooperate with airline personnel’s requests. In the worst-case scenario, you may be asked to check the instrument or take another flight, but this is unlikely if you plan ahead and remain calm.