An employer may write a business experience letter in reference to a current or former employee. The purpose of this document is to verify that the employee worked for a specific company, as well as to outline what that employee did for the company, whether he or she was a valuable and hardworking employee, and whether the previous employer would recommend that employee for another position. It is not difficult to write a business experience letter, but it must adhere to the business letter format and be clearly written and succinct.
It’s crucial to keep in mind that a business experience letter reflects both the employee and the employer. As an employer, the writer should make every effort to write the letter on business letterhead and ensure that it is free of grammatical errors. If the employer had a bad experience or relationship with the employee, the employer should avoid writing a business experience letter for that employee. If a letter is required, it is critical that the employer be honest while remaining professional; insults and details about the strained relationship should be avoided.
The employer should make sure to include all pertinent contact information in the letter, and address it to a specific person rather than “To Whom It May Concern,” as this adds a personal touch to the letter and prevents it from sounding impersonal or processed. Avoid including any irrelevant information in the paragraphs of the business experience letter, and if the company has requested specific information about the employee, be sure to include as much information as is appropriate.
Make a list of the employee’s responsibilities and accomplishments. Specific descriptions of strengths, accomplishments, and duties will give a better idea of what the employee’s contribution to the company was. Vague descriptions may not showcase the employee’s true strengths and accomplishments. If the employer has a good working relationship with the employee, including a sentence or two about the employee’s ability to work as part of a team and appeal to managers and bosses as a hard worker and talented communicator may be a good idea. It’s important to be honest: it’s tempting to make the employee appear better than he or she is, but this is deceptive.