Wedding coordinators perform a variety of tasks aimed at reducing the stress and workload associated with wedding planning. Clients can be acquired through word of mouth, vendor referrals, or advertisements. Before the coordinator is hired, appointments are usually set with the couple to see if the coordinator-couple partnership is a good fit.
A wedding coordinator, at the very least, assists in the creation of a basic wedding blueprint. Theme, music, and location are all discussed and decided upon. Budgeting, on the other hand, can be a major responsibility of the wedding coordinator. A coordinator should have a good understanding of the wedding’s financial resources and will need to use her skills to keep track of and stick to a budget creating budget sheets. Budgeting is an important part of the wedding coordinator’s responsibilities for many clients, as financial details are often a major source of stress.
A coordinator’s responsibilities may also include the creation and maintenance of schedules. Schedules can be used during the wedding planning process to ensure that certain tasks are completed in a timely manner. A wedding coordinator can also put together wedding schedules.
Couples may choose a wedding coordinator based on the coordinator’s professional connections in the wedding industry. Coordinators are frequently able to broker deals that would be difficult for the average person to do. If a coordinator has connections with vendors, for example, those connections can save the hiring couple a lot of money.
One of the most highly regarded benefits of having a wedding coordinator on board is that she can be delegated to handle last-minute emergencies. When a coordinator is hired and paid to do this, a couple is free to focus on more important matters. The coordinator’s knowledge of common wedding blunders can aid in ensuring a smooth transition to the big day.
Although a wedding coordinator can perform any of the tasks listed above, some may be only interested in performing a few or charging separately for each task. It’s not uncommon to come across a wedding planner who offers “service packages.” A wedding coordinator, for example, might offer pre-wedding consultations in which she teaches couples how to plan their own weddings, “planning” packages in which the coordinator handles all of the planning herself, or a full-service package in which she oversees the entire process, including the wedding day.